Updated May 2018
We are committed to safeguarding the privacy of our members and website visitors; in this policy we explain how we will treat your personal information.
What do we do with your personal data?
We may collect, store and use the following kinds of personal information:
(a) information about your computer and about your visits to and use of this website including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths;
(b) information that you provide to us when contacting us including your email address;
(c) information contained in or relating to any communication that you send to us or send through our website including the communication content and metadata associated with the communication; and
(d) any other personal information that you choose to send to us.
Please note that before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.
How Do We Use Personal Information
Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
We may use your personal information to:
(a) administer our website and the running of our Society
(b) personalise our website for you;
(c) enable your use of the services available on our website;
(d) deal with enquiries and complaints made by or about you relating to our website;
(e) keep our website secure and prevent fraud; and
(f) verify compliance with the terms and conditions governing the use of our website
If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.
Data Sharing and Transfers
We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party’s direct marketing.
Your personal data is stored on our servers which are in the European Economic Area. If we share your personal data with any third party service provider in the course of providing you with our services, those third parties are required to process your data in accordance with contracts which comply with data protection legislation.
Disclosing personal information
We may disclose your personal information to any of our employees, volunteers, insurers, professional advisers, agents, suppliers or subcontractors and partners insofar as reasonably necessary in order to conduct the business of the Society and for the purposes set out in this policy.
We may disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any ongoing or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(d) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
Except as provided in this policy, we will not provide your personal information to any other third parties.
Retaining personal information
This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
Notwithstanding the other provisions of this Section, we will retain documents (including electronic documents) containing personal data:
(a) to the extent that we are required to do so by law;
(b) if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
Security of personal information
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our secure (password- and firewall-protected) servers.
We may update this policy from time to time by publishing a new version on our website.
You should check this page occasionally to ensure you are happy with any changes to this policy.
How can you obtain information held about you?
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information please email us at firstname.lastname@example.org
Third party websites
Our website includes hyperlinks to, and details of, third party websites. While every effort to ensure that our partners have complied with relevant Data Laws and Regulations, we recommend that you check and review their policies to ensure that you agree with these.
What are cookies?
A cookie is a piece of information in the form of a very small text file that is placed on an internet user’s computer. It is generated by a web page server (which is basically the computer that operates the web site) and can be used by that server whenever the user visits the site. A cookie can be thought of as an internet user’s identification card, which tells a web site when the user has returned.
Cookies can’t harm your computer and we don’t store any personally identifiable information about you on any of our cookies.
We use two types of cookies: cookies set by our website and cookies set by third parties (i.e. other websites or services).
Our cookies enable us to keep you signed in to your account throughout your visit and to tailor the information displayed on the site to your preferences.
We also use third party cookies to help deliver relevant information and to integrate content with social networks, such as Facebook and Google+, and to better understand how the features and functions of the site are used in order that we can improve our service.
If you would like more information about the cookies we use, as well as details on how to opt-out, please see below.
Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren’t sure whether you need or not it’s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. However if you are still looking for more information then you can contact us through our Contact Page.
What Are Cookies
For more general information on cookies see the Wikipedia article on HTTP Cookies…
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.
The Cookies We Set
When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
Third Party Cookies
We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; Facebook, Twitter, Vimeo, Instagram, Pinterest, will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.
Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren’t sure whether you need or not it’s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. However if you are still looking for more information then you can contact us through the form below or view our Contact Page.